Billing Coordinator - Litigation Support

Company: Bighornlaw
Location: Rockville
Posted on: November 6, 2024

Job Description:

Billing Coordinator - Litigation SupportZ Family Law --- Rockville, Maryland, USPosted 2 months agoDescriptionAre you ready to join one of the fastest-growing family law firms in the Washington, DC metropolitan area that has been recognized on the Inc. 5000 list? As a Billing Coordinator, you will join a team committed to excellence, client satisfaction, and continuous growth. Here, we don't just offer a job; we provide an environment that challenges you to strive for personal and professional growth.We are seeking a sharp individual to join our team as a billing coordinator and spreadsheet extraordinaire. The right candidate will have the opportunity to manage the firm's billing process, work with attorneys, legal assistants, and paralegals to revise, process, and issue accurate invoices, track and assist with the retainer replenishment process, and manage A/R collections.The first ninety (90) days of employment, this role will be in-person for hands-on training. After the first 90 days, the role will be hybrid with two days in the office and three days virtual.Responsibilities

• Prepare draft invoices and distribute invoices to legal production for review on a bi-weekly basis. Edit invoices with instructions from billing attorneys and finalize them for distribution. Send the invoices to clients.
• Maintain accurate financial records for incoming payments on accounts. Develop and maintain appropriate reports including electronic spreadsheets of retainers and deposits owed, A/R, and collection efforts.
• Assess accounts receivable reports for past due balances owed and follow up with clients on when payments will be made.
• Monitor the team's billable time/productive time entries daily and follow up with the team to ensure time is entered timely and correctly.
• Track the team's billable time/productive time entries and provide them with regular reports.
• Work with clients to resolve any billing inquiries.
• Assist with onboarding new clients to provide clarity and transparency in the billing process.
• Assist the legal production team as needed.Qualifications
  • You have excellent written and verbal communication and organizational skills and believe in the value of exceptional customer service.
  • You have advanced technology proficiency, especially with MS Office and Excel. The ideal candidate will have experience with Clio and Asana.
  • Consistent and documented follow-up is required in this important role, so prior experience in accounts receivable is a valuable asset, but not necessary.
  • The ideal candidate will be able to take initiative on work that needs to be done and complete tasks with minimal handholding.
  • You appreciate the value of streamlined policies and procedures to ensure that the work product remains high-level and consistent.
  • You are someone who is not afraid to pitch in and help where the team needs it.How to ApplyIf you are interested in joining our team, we look forward to reviewing your application. Your application should include the following:
    • A cover letter that explains what you believe are the three most important qualities or values for a billing coordinator working for a law firm serving people going through a divorce or custody matter.
    • Your Resume.
    • Include an attachment in your cover letter of a recent sample of a spreadsheet organizing any kind of information.Compensation$45,000 - $55,000 yearlyAbout Z Family LawWe are Z Family Law, and we don't write endings -- We Create New Beginnings. By pairing legal strategy with logistical concierge-style support, we guide our clients through life's unexpected challenges so they can build their best lives.We strive to create a culture where every employee is thoroughly engaged and understands how his or her role fits in the big picture. Our team enjoys hanging out with each other, and we regularly devote company time to personal and professional development.
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Keywords: Bighornlaw, Potomac , Billing Coordinator - Litigation Support, Accounting, Auditing , Rockville, Maryland