Administration and Projects Manager
Company: The Brennan Center For Justice
Location: Washington
Posted on: October 18, 2024
Job Description:
The Brennan Center for Justice at NYU School of Law is a
nonpartisan law and policy institute that seeks to improve the
systems of democracy and justice in the United States. We work to
hold our political institutions and laws accountable to the
American ideals of democracy and equal justice for all. Among our
core priorities, we fight to protect voting rights, end mass
incarceration, strengthen checks and balances, and preserve
constitutional protection in the fight against terrorism. Part
think tank, part advocacy group, part cutting-edge communications
hub, we start with rigorous research. We craft innovative policies.
And we fight for them - in Congress and the states, the courts, and
in the court of public opinion.Position Overview:We are seeking an
Administration and Projects Manager who oversees the organization's
growing 35-person office facilities located in Washington, DC. The
Washington, DC office coordinates frequently with the staff,
administration and leadership in the organization's main office in
New York. Among the priority roles for this position is addressing
the internal project management and logistics necessary for a
planned move to a larger office facility to accommodate growth.
Reporting to the Vice President, this role is also responsible for
overall office operations including reception oversight, inventory
control, vendor relations, and facilities management.Note: The
position is based at our office location in Washington,
DC.Responsibilities:
- Overseeing a variety of office logistic projects from inception
to completion, adhering to budgets, and analyzing data to optimize
our operations.
- Plans, coordinates, and controls information flows with
external construction and architect teams.
- Serves as the primary liaison in DC with contractors,
architects, engineers, and office and equipment suppliers.
- Organize and manage timeline and related logistics for planned
office move (To be completed in Summer, 2025).
- Purchase office supplies and maintain appropriate inventory
levels.
- Provide project support and planning for special events in
Washington DC Office.
- Work closely with internal stakeholders, external vendors, and
regulatory bodies to ensure projects are completed on time, within
budget, and to the highest standards.
- Review current and reimagine facility operations and protocols
if necessary.
- Develop and implement office policies and procedures to improve
efficiency and effectiveness.
- Manage operational vendor and service provider relationships,
including cleaners, HVAC maintenance, electrical vendor, plant
vendor, etc.
- Plan and execute organization-wide events and parties for staff
(i.e., holiday party, summer social, happy hours, etc.).
- Coordinate large internal staff group meetings/events and
conference room scheduling, as needed.
- Process and submit operations and administrative expenses via
Concur.
- Act as point person for office maintenance, mailing, shipping,
supplies, equipment, and billing.
- Develop and implement office emergency preparedness and
response plan.
- Coordinate office/desk assignments and moves.
- Assist in onboarding new hires and interns.
- Partner with HR to maintain office policies as necessary.
- Coordinate office equipment maintenance with the IT
department.
- Other duties as assigned to meet the needs of the Brennan
Center.Qualifications:
- Bachelor's degree and 5 - 10 years of office and/or facilities
management experience.
- Familiarity with project cost forecasting and the ability to
write progress reports, including project histories, challenges,
recommended solutions, and justifications for recommendations.
- Expertise managing logistics for an office construction and
relocation.
- Knowledge of office management responsibilities, systems, and
procedures.
- Energetic and flexible professional who doesn't mind wearing
multiple hats.
- Strong organizational and excellent project planning
skills.
- Able to work independently with little or no supervision.
- Enjoys the administrative challenges of supporting an office of
diverse people.
- Excellent time management skills and ability to multi-task and
prioritize work.
- Impeccable attention to detail and problem-solving skills.
- Demonstrated ability to make decisions thoughtfully and work
well under pressure.
- Ability to lift up to 50 lb.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office, Outlook 365, and Concur.
- Sense of humor.The Brennan Center is committed to advancing
Diversity, Equity, and Inclusion in the workplace. We continuously
work with our staff to find new ways to increase diversity and to
build and cultivate an inclusive and equitable work environment,
where everyone can be their true self and feel a strong sense of
belonging. As such, we seek to hire employees who have a commitment
to and/or experience with diversity, equity, and inclusion. In
addition, we expect employees to participate/contribute with DEI
initiatives or activities with recruitment, retention, and
workplace culture.Applications:Applicants will be interviewed on a
rolling basis, and decisions will be made as soon as appropriate
candidates are identified. To apply, please visit and upload the
following application materials: (1) cover letter, (2) resume, and
(3) contact information for three supervisor references.
Applications without all the previously listed materials will not
be considered. We prefer applications to be submitted through our
website.If you have difficulty with the online system, you may send
your application by e-mail to: brennancenterjobs@nyu.edu with
"Administration and Projects Manager" in the subject line, after
registering in the online system. Please no calls or
faxes.Compensation and Benefits:The salary range assigned for this
position is $88,000 - $93,000. We determine our salary ranges based
on market competitiveness and internal equity for each job. The
salary offered to a selected candidate will be contingent upon the
candidate's experience, education, and qualifications, along with
internal equity considerations. Additionally, we offer a very
robust and competitive array of benefits such as a generous time
off program, 401k plan, comprehensive health insurance (medical,
dental, and vision), and wellness and office perks.In addition,
this position is part of a bargaining unit represented by the
National Organization of Legal Services Workers, UAW local
2320.Note: The Brennan Center is committed to public health and to
the safety and wellbeing of our colleagues and visitors. As such,
we have adopted a policy requiring all employees working in the New
York and Washington, DC offices to be vaccinated against COVID-19,
including having a booster, or to meet the legal guidelines for an
exemption.The Brennan Center for Justice is committed to a
workplace based on equal opportunity and a strong belief in the
increased effectiveness that comes from a diverse workforce. To
this end, Brennan Center
- Welcomes applicants with disabilities and applicants of all
races, ethnicities, gender identities, socioeconomic identities,
sexual orientations, and national origin or citizenship, including
people who have been previously incarcerated;
- Hires diverse candidates and works to improve our recruitment
practices to allow for such;
- Creates a workplace where true diversity is fostered and
different perspectives are valued and freely exchanged;
- Ensures that all members of the Brennan Center community feel
welcome and respected, and have equal opportunities to thrive and
advance within the institution; and
- Is committed to supporting low-income communities and
communities of color particularly affected by social
inequities.
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Keywords: The Brennan Center For Justice, Potomac , Administration and Projects Manager, Executive , Washington, Maryland
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