Legal Secretary - Litigation
Company: Cooley LLP
Location: Reston
Posted on: October 19, 2024
Job Description:
Legal Secretary - LitigationCooley is seeking a Legal Secretary
to join the IP Litigation team.Position summary: The Litigation
secretary will provide complex and specialized secretarial and
administrative support to attorneys and other timekeepers. Specific
duties and responsibilities include, but are not limited to the
following:Position responsibilities:
- Complete all document processing and correspondence assignments
accurately and within timekeepers' stated timeframes
- Manage, organize, and maintain all documents and pleadings up
to date in iManage and a shared M drive.
- Maintain attorney/paralegal calendar, including scheduling and
coordinating meetings and inputting all court related deadlines to
team members
- Communicate with docket department for all litigation related
deadlines
- Redline documents using Litera program
- Draft pleading and discovery documents to support timekeepers
and case team which may include creating a master caption; drafting
a shell notice; shell declaration; shell proposed order, and proof
of service
- Arrange for court filings and service of documents;
electronically file and serve documents required by state, Federal
and local rules
- Arrange and coordinate with a vendor for Service of Process of
new complaints and subpoenas
- Arrange and coordinate with a vendor to provide courtesy and/or
chambers copies after a filing
- Handle Attorney Admissions to Various Courts (California,
Washington State, NY, etc.)
- Coordinate and request court reporters and videographers for
depositions and court hearings
- Assist with deposition exhibits preparation
- Assist, draft, and coordinate service of subpoenas
- Proofread documents
- Conduct basic legal research
- Assist with documents to DocuSign
- Handle all incoming telephone calls and placement of outgoing
calls in a professional manner
- Maintain good client relationships for attorneys
- Enter time using Intapp daily
- Assist other team timekeepers, as needed
- Prepare New Business Forms for new and existing clients,
conflict sheets and draft engagement and waiver letters
- Prepare and process invoices, expense reports, check requests,
travel reimbursements, cell phone reimbursements and health club
reimbursement forms, etc. in accordance with accounting
guidelines
- Assist with requesting conference rooms for various client
meetings and depositions
- Copy documents that are not appropriate to send to the Copy
Center
- Make travel arrangements, adhering to the firm's Travel
Policy
- Review, distribute and process prebills
- Coordinate internal procedures and compile backup materials for
attorney/paralegal preparation of audit letter responses
- All other duties as assigned or requiredSkills and
experience:Required:
- After orientation at Cooley, exhibit proficiency in iManage and
other firm applications
- Available to work overtime, as required
- Proficiency in Microsoft Office Suite
- Keep abreast of court rules and procedures and understand legal
terminology
- Previous litigation secretarial experiencePreferred:
- College degree or business college certificateCompetencies:
- Ability to work independently and as part of a team in a
fast-paced environment for multiple supervisors, meet deadlines and
maintain flexibility with work assignments (including changes in
timekeeper assignments) and work schedule
- Ability to organize and prioritize work assignments, as well as
delegate tasks to service departments when necessary
- Must demonstrate initiative, diplomacy, and tact
- Possess excellent written, communication and proofreading
skills with attention to detail
- Ability to function in a professional and polite manner when
dealing with clients, co-workers, court personnel and others
- Reliable, committed, and punctualCooley offers a competitive
compensation and excellent benefits package and is committed to
fair and equitable employment practices.EOE.The expected hourly pay
range for this position is $32.00 - $47.00. Please note that final
offer amount will be dependent on geographic location, applicable
experience and skillset of the candidate.We offer a full range of
elective benefits including medical, health savings account (with
applicable medical plan), dental, vision, health and/or dependent
care flexible spending accounts, pre-tax commuter benefits, life
insurance, AD&D, long-term care coverage, backup care for
children and/or adults and other parental support benefits. In
addition to elective benefit options, benefited employees receive
firm-paid life insurance, AD&D, LTD, short term medical
benefits as well as 20 days of Paid Time Off ("PTO") and 10 paid
holidays each year. We provide generous parental leave and
fertility benefits. New employees will attend a detailed benefit
orientation to learn more about our many benefits and
resources.
Keywords: Cooley LLP, Potomac , Legal Secretary - Litigation, Legal , Reston, Maryland
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