Division Administrator
Company: RAND Corporation
Location: Washington
Posted on: October 17, 2024
Job Description:
Job Type: RegularThe National Security Research Division (NSRD)
is seeking a Division Administrator who will be responsible for
executing a wide variety of activities to oversee, track, and
record the progress of assets through the QA, publications and
security review processes.Under limited direction and supervision
of NSRD management, the Division Administrator will perform various
tasks related to QA, publications, and security review including,
but not limited to:
- Manage the publication process and obtain approvals from
various stakeholders, including authors, reviewers, NSRD
management, Quality Assurance Manager (QAM), DoD sponsors, and
Defense Office of Prepublication and Security Review (DOPSR).
- Engage sponsors and Contracting Officer's Representative (COR)
on timelines for documents within Security Review and to resolve
issues regarding the review
- Be the lead point of contact with various departments,
including Communications and External Affairs (CEA) and Security,
for final publication.
- Create, revise and review requisitions and payments for
external peer reviewers.
- Communicate with stakeholders to ensure they are aware of and
meet the upcoming deadlines.
- Maintain and regularly update QA and Security Review tracking
databases including schedules, status updates, and records.
- Contribute to the development and maintenance of a tracking
system for the QA/Pubs process in Workfront or similar software, in
coordination with the division Operations team.
- Work with other Division Administrators to ensure publication
is within approved budget
- Perform other tasks as directed, such as provide status
updates, create and update templates and procedures, occasionally
record meetings and post to the intranet, format documents,
proofread, etc.
- Work closely with the NSRD QAM, CA, Division production editor,
Office of the Chief of Public Affairs (OCPA, and other supporting
elements in the QA and publications process.
- Oversee the development and production of a yearly NDRI
Contract Deliverables (the Annual Report)Qualifications:
- Ability to communicate clearly with tact and diplomacy with
internal and external parties at all levels, including internal
management and DoD personnel.
- Excellent judgment, problem-solving, and process management
skills; strong attention to detail; proactive and able to
prioritize time-sensitive tasks.
- Consistently meets deadlines and ability to multi-task.
- Proficiency in advanced Excel (including working with
formulas), Outlook, Word, SharePoint, Teams, and the ability to
learn and manage Workfront.Experience
- Minimum 8 years of relevant experience; 4 years preferred (with
a bachelor's degree).Education
- High school diploma required; bachelor's degree
preferred.Clearance
- Current possession of a U.S. security clearance, or the ability
to obtain a U.S. security clearance, is required.Location
- Santa Monica, CA, Washington DC, or Pittsburgh, PA. This
position requires close proximity to one of the 3 offices to access
and process classified documents.
- This is a hybrid position.Salary Range: $62,700-$92,500RAND
considers a variety of factors when formulating an offer, including
but not limited to, the specific role and associated
responsibilities; a candidate's work experience,
education/training, skills, expertise; and internal
equity.Successful candidates will be offered employment in a
specific title, as determined by the candidate's education and
experience. The salary range includes base pay plus RAND's sabbatic
pay (which provides additional compensation above base pay when
vacation is taken). In addition, RAND provides strong benefits
including health insurance coverage, life and disability insurance,
savings plan, paid time-off and more.Equal Opportunity Employer:
race/color/religion/sex/sexual orientation/gender identity/national
origin/disability/vet
Keywords: RAND Corporation, Potomac , Division Administrator, Other , Washington, Maryland
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