Accounts Payable Specialist

Company: Confidential
Location: Manheim
Posted on: November 15, 2024

Job Description:

A company in the hospitality industry is hiring a Accounts Payable Specialist who will primarily focus on overseeing the processing and reporting of accounts payable-related activities for the business.

Want to make an application Make sure your CV is up to date, then read the following job specs carefully before applying.

*Essential Job Functions*
* Review and process vendor invoices, payments, statements and other payment-related activities ensuring receipt of goods/services, proper approvals, coding, payment terms, and applicable use tax liability are accurate and in compliance with corporate, federal, state, local, and other regulatory requirements.
* Maintain active vendor records including W9 verification, independent contractor clearances, and applicable payment terms.
* Maintain and reconcile usage of company credit card and petty cash fund.
* Prepare month-end closing entries and reconciliations for accounts payable, accrued expenses and other payment-related general ledger accounts.
* Respond to employee and manager requests pertaining to accounts payable matters with a focus on providing superior customer service.
* Support managers by providing training (purchasing/accounting systems, policies, and resources) and information (reports, trends, and analytics).
* Review and submit annual 1099, unclaimed property and other regulatory reporting.
* Assist with financial audits as needed.
* Maintain knowledge of current federal, state, local and other regulations, requirements and fraud detection and prevention; advise management of changes and impact on the organization.
* Prepare and maintain standard operating procedures and administer consistent accounts payable policies, practices, and controls.
* Propose and implement new ideas, technologies, and processes to improve organizational efficiencies and mitigate risk. Serve as super-user of the purchasing and accounts payable systems.
* Maintain employee and management confidence by handling confidential and sensitive information with professional discretion.
* Support accounting team by providing training and cross-coverage as assigned.
* Complete all other duties as assigned

*Basic Qualifications*
* 18 years of age or older
* Dependable transportation to and from work
* Language skills: Fluent knowledge of the English language; including the ability to read and interpret written information and speak and understand verbal communication
* Authorized to work in the United States

*Preferred Qualifications*
* An Associates or Bachelor's degree in Accounting, Business, or other related field preferred
* 3-5 years of high-volume accounts payable experience in a mid to large-size company
* Advanced knowledge of accounts payable, controls, governance, and accounting best practices
* Knowledge of Sage Intacctor similar ERP software preferred
* Proficient with Microsoft Office software systems with strong working knowledge of Excel
* Strong aptitude for mathematics; highly analytical with a sharp focus on detail and accuracy; able to think logically yet broadly to solve immediate issues, identify and diagnose root cause of systemic issues
* Proven ability to manage highly sensitive information, working with internal partners to accomplish objectives without compromising a high threshold for discretion and confidentiality
* Demonstrates a positive and friendly attitude towards guests, customers, and fellow employees. Exhibits a respectful, professional demeanor
* Ability to multi-task and balance multiple projects/duties at once
* Integrity: Trustworthy and honest; takes accountability when appropriate
* Detail-Oriented; Demonstrates a consistent level of accuracy and thoroughness; looks for ways to improve and promote quality

*Working Conditions*
* Work environment: Semi-quiet office environment within an upbeat, high-energy sports and event complex with heavy foot traffic and frequent large crowds.
* Physical requirements: While performing the duties of this job, the team member will be regularly required to perform physical activity that includes moving about the work area, sitting and standing. The team member will be frequently required to bend, reach with hands and arms, lift, push, pull, talk, hear, smell, stoop, kneel, or crouch. He or she is required to have the visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned.
* Lifting requirements: The team member will occasionally be required to lift, push, pull, lower and/or move up to 30 lbs occasionally.

Job Type: Full-time

Pay: $45,000.00 - $50,000.00 per year

Benefits:
* Employee discount
* Health savings account
* On-site gym
* Opportunities for advancement
Physical Setting:
* Office
Schedule:
* 8 hour shift
* Day shift
* Monday to Friday



Application Question(s):
* How many years of accounts payable experience do you have?


Work Location: In person

Keywords: Confidential, Potomac , Accounts Payable Specialist, Other , Manheim, Maryland